Fillable WH-347: fill it out online and download the PDF, free

Why not just fill in the DOL’s PDF?

The Department of Labor’s WH-347 PDF has no fillable fields, so it gets printed and filled in by hand, or typed over in a PDF editor with a calculator beside it. This page draws the same form, Rev. January 2025, from what you type, and does the arithmetic the form asks for: the overtime split, the overtime rate, the fringe columns, the gross, the deductions and the net. The DOL states that its form is optional, as long as the same information goes in weekly with a signed Statement of Compliance in identical wording (29 CFR 5.5(a)(3)(ii)). The statement on page 2 here is word for word.

Filling it in

Contractor and project. Your business name and address, the project name, number and location, and the wage determination number from your contract. Payroll number 1 is your first week on the job; count up from there, no-work weeks included. The week-ending date is the last day of your payroll week, and the 7 day columns are dated back from it.

Workers. One row per worker. The ID number is an employee ID or the last 4 digits of the Social Security number; the form does not ask for the full number and this page refuses one. Type the classification as the wage determination words it. Enter the total hours each day; anything past 40 in the week goes on the overtime line on its own, at 1.5 times the basic rate. Fringe paid in the paycheck goes in cash fringe; contributions to a health or pension plan go in as a plan credit once you add the plan. A worker who did 2 trades in the week gets a second row with “Same worker as above” ticked: the overtime split runs across both rows, and the totals print on the first. More on 2 classifications.

The determination check. Open it on a row and type the basic rate and fringe for that classification from the wage determination. The row is checked against them: what you pay, basic plus fringe, must be at least what the sheet requires. For an apprentice the basic rate is checked against their percentage of the journeyworker rate. You can look your determination up here.

Deductions. Take them from the paycheck. FICA is filled in at 7.65% of gross unless you untick it; it cannot know year-to-date wages, so match it to the paystub. An “other” deduction needs a description, and it has to be one 29 CFR part 3 allows. If the worker also worked another job this week, enter those hours so overtime here starts at the right hour, and the gross from all work for column 7B.

Statement of Compliance. The person signing certifies that the payroll is complete and that every worker got the full rate for the work done. Print the PDF, sign page 2, and send both pages to the prime contractor or the agency, however they ask for it.

Where your entries go

Nowhere. The math and the PDF are made in your browser; nothing you type is sent to CertifiedHours or anyone else. The form is kept in this browser’s storage so a refresh or a closed tab doesn’t lose it, and “Clear form” removes it. On a shared computer, clear it when you are done.

When a free form stops being enough

Certified payroll is weekly for the life of the job. Here each week starts from what you typed last time, on this one browser. A free CertifiedHours account keeps the crew, the trades and the rates for every job, numbers the weeks, checks each rate against the determination you loaded once, keeps every filed week, reminds you when a week is due, and can email the PDF to the prime. One finalized payroll a month is free, and unlimited is $19 a month. How the math is checked.